Privacy Policy

Waste For Space Community Partners
Website: community.wasteforspace.com
Last updated: 9 October 2026

1. Introduction

Waste For Space Ltd ("Waste For Space", "we", "us" or "our") is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store, share and protect personal data when you visit our Community Partners website, apply to become a partner, manage a partner account or participate in our referral programme.

We process personal data in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Data Controller: Waste For Space Ltd
Registered Company Number: 17073394
Registered Office: 58 St. Georges Walk, Chichester, PO20 3XU
Privacy Contact: info@wasteforspace.com
Website: https://wasteforspace.com

Waste For Space Ltd is responsible for deciding how and why personal data collected through this programme is processed.

3. Information We Collect

Depending on your interaction with the programme, we may collect:

Partner applications

• Organisation name and type
• Contact person's name and position
• Email address and telephone number
• Organisation address or postcode
• Fundraising objectives
• Membership and supporter information supplied by the applicant
• Application status and correspondence

Partner accounts

• Account identifiers and login email addresses
• Authentication and security information
• Organisation membership and user permissions
• Account activity and login records

Referrals and clearance jobs

• Referral codes and referring organisation
• Enquiry dates and sources
• Customer contact details where necessary
• Job references and booking status
• Relevant job values and payment status
• Reward calculations and approvals

Technical information

• IP addresses
• Browser and device information
• Website usage information
• Security and diagnostic logs
• Cookies and similar technologies, where applicable

We do not require organisations to provide personal information about their individual members simply to join the programme.

4. How We Use Personal Data

We use personal information to:

• Review and respond to partnership applications.
• Verify applicants and authorised organisation representatives.
• Create and manage partner accounts.
• Administer individual 30-day pilot periods.
• Generate and validate referral codes.
• Attribute enquiries and jobs to partners.
• Respond to customer enquiries and provide quotations.
• Track completed jobs and customer payments.
• Calculate, approve and administer partner rewards.
• Generate monthly statements.
• Contact partners about programme administration.
• Maintain security, prevent fraud and resolve disputes.
• Comply with legal, tax and accounting obligations.
• Improve our website and services.
• Send optional marketing communications where permitted.

5. Our Lawful Bases

Depending on the activity, we rely on:

Contract or steps before entering into a contract: To assess applications, administer partnership agreements and deliver services requested by customers.

Legitimate interests: To operate and improve the programme, maintain accurate referral records, protect our systems, prevent misuse and manage business relationships, where those interests are not overridden by individuals' rights.

Legal obligations: To comply with applicable accounting, tax and other legal requirements.

Consent: Where required for optional marketing communications, non-essential tracking or other activities that rely on consent.

Where we rely on legitimate interests, you may request information about those interests and object to processing in applicable circumstances.

6. Sharing Personal Data

We may share relevant personal data with trusted service providers supporting:

• Website hosting and application development
• Database hosting and authentication
• Email and communication services
• Customer relationship and job management
• Accounting and payment administration
• Security and technical support
• Professional legal and accounting advice

Our platform uses third-party website hosting, database and authentication providers.

We will assess the actual services, processors and subprocessors used before launch and maintain appropriate contractual and security arrangements.

Partner organisations will only receive information relevant to their own partnership performance. Customer names, private contact details and clearance addresses will not be disclosed through partner dashboards or monthly fundraising statements.

We do not sell personal data to advertisers.

7. International Data Transfers

Some technology providers may process information outside the United Kingdom.

Where international transfers occur, we will ensure that an appropriate lawful transfer mechanism and required safeguards are in place.

Information about applicable safeguards can be requested using our privacy contact details.

8. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected.

Retention periods depend on the type of record, applicable legal obligations, the duration of the relationship and any legitimate need to establish or defend legal claims.

Financial and accounting records may need to be retained for statutory periods.

Unsuccessful applications, inactive accounts and referral records will be reviewed under our internal retention schedule.

We will securely delete or anonymise information when it is no longer required, subject to legal exceptions.

9. Data Security

We use appropriate technical and organisational measures designed to protect personal data.

These may include encrypted connections, secure authentication, role-based permissions, database access controls, restricted administrative access, security monitoring and backups.

No internet-based service can guarantee absolute security.

10. Your Data Protection Rights

Subject to applicable legal conditions, you may have the right to:

• Request access to your personal data.
• Request correction of inaccurate information.
• Request erasure of personal data.
• Request restriction of processing.
• Object to certain processing.
• Request data portability.
• Withdraw consent where processing relies on consent.

You also have the right to object to processing for direct marketing at any time.

To exercise your rights, contact info@wasteforspace.com.

We will respond within the timescales required by applicable law.

11. Cookies and Referral Tracking

We may use cookies and similar technologies to operate secure accounts, remember preferences, maintain security and attribute referrals.

Some technologies are necessary for requested website functionality. Other technologies may require consent or another applicable legal exception.

Further details are provided in our Cookie Policy.

12. Children's Privacy

The programme is intended for authorised adult representatives of clubs and community organisations.

Although participating organisations may support youth activities, children are not required to create accounts or provide personal data to participate in fundraising.

13. Automated Decision-Making

Referral and reward calculations may be supported by automated systems.

Final decisions about partner approval and discretionary reward eligibility are subject to authorised human review.

We do not intend to make solely automated decisions producing legal or similarly significant effects on individuals.

14. Third-Party Websites

Our website may contain links to external websites, including wasteforspace.com.

External websites may have their own privacy policies and data handling practices.

15. Complaints

Please contact us first if you have concerns about how your information is handled.

You also have the right to complain to the Information Commissioner's Office (ICO).

Website: https://ico.org.uk

16. Changes to This Policy

We may update this policy to reflect changes in our services, technology or legal obligations.

The latest version will be published on this website with an updated revision date.

17. Contact

Waste For Space Ltd
58 St. Georges Walk, Chichester, PO20 3XU
Email: info@wasteforspace.com
Website: https://wasteforspace.com